Reunion Planning Checklist

Family reunions can be uplifting, rewarding and worthwhile. They can span generations and strengthen kinship. With a little organization and help from some of your relatives, holding a successful family reunion doesn’t have to be a lot of work.

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Keep Everything on track with a Timeline & Checklist. Use our suggestions below or use the space provided to write in tasks unique to your gathering.

1 year before the event:
Confirm interest from family members.
Form committees.
Create a timeline and checklist.
Decide what type of reunion you want.
Pick a date.
Pick a location and reserve the site (if necessary).
Establish a mailing list.
Send out “save-the-date” cards.
6 to 9 months before:
Establish a budget and decide how the gathering will be financed.
Plan a theme.
Delegate responsibilities to committees.
Plan food. Reserve caterer (if required).
Start defining games and activities for the gathering.
Begin compiling family history or family directory for distribution at the event, if desired.
3 to 6 months before:
Send out the first invitation or family reunion newsletter including details on date, location, lodging, transportation, cost and any other relevant information for your gathering. Also be sure to include RSVP information.
Determine and reserve needed equipment (tents, barbecue cookers, tables, etc.).
Determine supplies to be purchased (food, paper plates, first aid supplies, etc.).
Begin design and production of T-shirt, hat or other apparel for the gathering, if desired.
1 to 3 months before:
Send out reminder invitations or follow-up newsletter.
Identify and invite family members who may have been overlooked before.
Determine the decorations that will reinforce the theme at the event.
Reserve lodging for out-of-towners who request it.
Month of event:
Send out reminder invitations or follow-up newsletter.
Purchase required nonperishables. Arrange for their storage and delivery to the site.
Coordinate the bringing of potluck dishes/foods (if applicable).
Finalize list of expected attendees.
Adjust food quantities and supplies accordingly.
Arrange transportation for out-of-towners (if applicable).
Check in with committees to finalize plans.
Final week before:
Make final contacts with family members to ensure attendance.
Prepare reminder list for last-minute details.
Buy perishable foods and begin preparation.
Make sure equipment is delivered and set up.
Pick up arriving out-of-towners (if applicable).
Set up decorations.
During the event:
Keep your camera close by and take lots of photographs and video.
Take care of any last-minute concerns that can be handled, and ignore the rest.
Most important of all: enjoy!
After the event:
Coordinate cleanup and return of equipment.
Make copies of photos, videos and family trees and distribute as requested.
Congratulate yourself for a job well done.
Vow never to do it again. Then immediately start planning your next family gathering!
Pick a committee chair and determine date and timing of next reunion.

 

Make Your Reception Unique with Music

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Pinterest Inspires Brides-to-be

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DIY YOSEMITE WEDDING: BRIANNE + LOUIE

Brianne + Louie’s families had never met, so they really wanted to have a celebration that lasted a few days for everyone. Paradise Springs in Yosemite, California was the perfect location for their three day celebration with their families. They were on a strict budget of $10,000 and spent most on lodging for all their guests at the venue, so the rest of the day was DIY to the max! Since each person that they invited was so incredibly special to them, their favors to all their guests were personalized letters to them. So sweet! Brianne wore her grandmother’s wedding dress + veil (and her grandmother even saw her walk down the aisle in it!). Such a sweet + personal celebration.

Featured on Green Wedding Shoes Thursday, December 13th, 2012

Congrats to Brianne + Louie and thanks so much to Othello Silla for the photos!

bride and groom

Brianne + Louie’s families had never met, so they really wanted to have a celebration that lasted a few days for everyone. Paradise Springs in Yosemite, California was the perfect location for their three day celebration with their families. They were on a strict budget of $10,000 and spent most on lodging for all their guests at the venue, so the rest of the day was DIY to the max! Since each person that they invited was so incredibly special to them, their favors to all their guests were personalized letters to them. So sweet! Brianne wore her grandmother’s wedding dress + veil (and her grandmother even saw her walk down the aisle in it!). Such a sweet + personal celebration. Congrats to Brianne + Louie and thanks so much to Othello Silla for the photos!

wedding sign

bride

bride

wooded ceremony

wooded ceremony

wooded ceremony

curtain altar

bride and groom

The gift Louie got for me was a box filled with 5 novels as pictured. They contained every text/ picture message we had ever sent to one another. He designed and put them together all himself and then got them published. And to finish it off, he went looking for a vintage box to put them all in; I am quite the lucky girl!

book for couple

book for couple

book for couple

bride and groom

bride and groom

bride and groom

bride and groom

bride and groom

pinecone bouquet

Love the fun pinecone bouquet Brianne made!

yarn wrapped letters

wine

It is amazing how great our friends and family really are. Our families had never met, and by the end of the two days they were having three hour long conversations. Seeing everyone able to become ‘family’ gave us so much joy.

There are two specifics that we wouldn’t trade the memory of for the world. One was sitting around the campfire at the reception; no pressure, no awkward conversations, no feeling like we didn’t have time to eat… It was the most relaxing and amazing thing. Another was the moment we had everyone break into groups and pray for us during the ceremony as we took communion. This didn’t get us until we watched the video footage back and could hear all the prayers. We might have both cried.

string lights

mr and mrs table

first dance

For our honeymoon we were looking for somewhere that wasn’t touristy and was extremely pretty. It landed us in Iceland and we are so happy it did. It totally fit us and it was a trip we will never forget. We saw so many things including wild horses walking up to us, amazing views of the landscape and our favorite, the Northern Lights. If anyone is thinking of going there, here are some tips! We stayed at the Hotel Glymur (we stayed in the villas) and our favorite eats were: Stofan Cafe, The Fish Market, Hotel Glymur and Hotel Holt. Some awesome things to do: hiking, driving the island (waterfall “Gullfuss”, Geyser – hot springs, and many more natural beauties), talking to locals, visiting the Blue Lagoon, shopping in Reykjavik, finding our authentic Icelandic woolen sweaters…

Bride: First… Venue is so important. Not that it is the most pricy or impressive…but it needs to reflect you as a couple and the kind of wedding you want

Make memories. Mess ups and mishaps will happen and they become what you laugh about. Make the smiles on people’s faces and the laughter in the room be what you remember and focus on. You’ve done your planning; now enjoy the love being sent your way and do your best to not let the little things get to you!

Groom: Don’t let other people’s opinions get you down; you and your soon-to-be husbands opinions are really the only ones that matter for this day. You want to be able to look back on the day with no regrets.

photographer: Othello Silla // venue: Paradise Springs, Oakhurst, Yosemite, California // sign painter: Kenny Keyes // officiant: Richie James // flowers: Brianne Bookout and Hannah Adams // guitar: Byron Aram // hair + make-up: Andrea Lewis // invitations: graphics by Louie Bookout (groom), art by Kenny Keyes // food: Todd’s BBQ, Brent’s Deli // bride’s dress, veil: Vintage (bride’s grandmother’s), purse and earrings were Vintage // shoes: Yes To Style // groom: Shirt from J.Crew, Suspenders from Urban Outfitters, Pants from Topman, Shoes from Kenneth Kole

The Villa – Complete Luxury & Comfort

The Villa is our main lodge at Paradise Springs. It has seven cozy bedrooms and sleeps twenty. The Villa features a fully equipped, upscale kitchen, a large dining room that seats approximately fifty guests, and one full bathroom upstairs. Cuddle up in front of the large stone fireplace, watch a movie on one of two satellite televisions equipped with DVD players, or sit back and enjoy the stereo system.

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Outside the Villa are large decks with patio furniture, a beautiful cascading waterfall, fire pit, and a large barbecue for your convenience. The Bathhouse is located behind the Villa, with country club style men’s and women’s facilities furnished with five toilets and five showers each as well as laundry facilities.

Amenities include bed linens, bath linens, toilet paper, Satellite TV with DVD/VCR, CD/Radio, large fireplace (wood provided), propane bbq (propane provided), smoker (briquettes not provided), Kitchen includes: paper towels, 3 ovens, 8 burners, microwave, toaster, 10 cup coffee pot (bucket filters) & 60 cup coffee pot (large bucket filters), household size dishwasher, large stand up freezer for ice, 3 household refrigerator/freezers, pots, pans & serving utensils, bowls & serving trays, blender, cheese grater and more. Table settings for 50 people include: dinner plate, salad/soup bowl, dessert plate, coffee mug & saucer, dinner fork, salad fork, teaspoon, soup spoon, knife, steak knife, water goblet, white wine glass, red wine glass, champagne flute.


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Annual Free Bridal Show

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Annual Free Bridal Show
REGISTER HERE!
Sunday, May 3, 2015
12:00pm – 4:00pm

Spend a day in the Mountains…

Tour Paradise Springs &  meet  amazing  Wedding  Professionals to help plan the wedding of your dreams.  Also enter for a chance to win our
“Ceremony in Paradise” – Gazebo Package

(Valued at $1500) Some restrictions may apply. Must be present to win.
or

Free Engagement Session & Sign In Book
from Van’s Photography

(Valued at $439) –
Some restrictions may apply. Must be present to win.

or
Free Hair & Make-up for the Bride for a Midweek Wedding at Paradise Springs from M by Mickie
Does not include the traveling fee. Must be a date that M by Mickie has available for booking.
Must be present to win.

Plus many more prizes to be given away at show!Tri-Tip lunch & drink available for purchase during event by


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  For more info contact:
Debby Wood-Smith
559-642-2613

debby@paradisespringsmountain.com

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