Reunion Planning Checklist

Family reunions can be uplifting, rewarding and worthwhile. They can span generations and strengthen kinship. With a little organization and help from some of your relatives, holding a successful family reunion doesn’t have to be a lot of work.


Keep Everything on track with a Timeline & Checklist. Use our suggestions below or use the space provided to write in tasks unique to your gathering.

1 year before the event:
Confirm interest from family members.
Form committees.
Create a timeline and checklist.
Decide what type of reunion you want.
Pick a date.
Pick a location and reserve the site (if necessary).
Establish a mailing list.
Send out “save-the-date” cards.
6 to 9 months before:
Establish a budget and decide how the gathering will be financed.
Plan a theme.
Delegate responsibilities to committees.
Plan food. Reserve caterer (if required).
Start defining games and activities for the gathering.
Begin compiling family history or family directory for distribution at the event, if desired.
3 to 6 months before:
Send out the first invitation or family reunion newsletter including details on date, location, lodging, transportation, cost and any other relevant information for your gathering. Also be sure to include RSVP information.
Determine and reserve needed equipment (tents, barbecue cookers, tables, etc.).
Determine supplies to be purchased (food, paper plates, first aid supplies, etc.).
Begin design and production of T-shirt, hat or other apparel for the gathering, if desired.
1 to 3 months before:
Send out reminder invitations or follow-up newsletter.
Identify and invite family members who may have been overlooked before.
Determine the decorations that will reinforce the theme at the event.
Reserve lodging for out-of-towners who request it.
Month of event:
Send out reminder invitations or follow-up newsletter.
Purchase required nonperishables. Arrange for their storage and delivery to the site.
Coordinate the bringing of potluck dishes/foods (if applicable).
Finalize list of expected attendees.
Adjust food quantities and supplies accordingly.
Arrange transportation for out-of-towners (if applicable).
Check in with committees to finalize plans.
Final week before:
Make final contacts with family members to ensure attendance.
Prepare reminder list for last-minute details.
Buy perishable foods and begin preparation.
Make sure equipment is delivered and set up.
Pick up arriving out-of-towners (if applicable).
Set up decorations.
During the event:
Keep your camera close by and take lots of photographs and video.
Take care of any last-minute concerns that can be handled, and ignore the rest.
Most important of all: enjoy!
After the event:
Coordinate cleanup and return of equipment.
Make copies of photos, videos and family trees and distribute as requested.
Congratulate yourself for a job well done.
Vow never to do it again. Then immediately start planning your next family gathering!
Pick a committee chair and determine date and timing of next reunion.


Make Your Reception Unique with Music


On your wedding day, nothing sets the mood, stirs the emotions or touches the heart more than music. From the solemn, beautiful sounds of the ceremony, to the background melodies of the cocktail hour, to the lively dance tunes that … Continue reading

Pinterest Inspires Brides-to-be


If you’re planning a wedding, you already know the Internet is a great resource. There’s a new player in the online wedding game, and it’s quickly becoming one of the most popular – Pinterest. On, you can grab photos … Continue reading

Black and White Wedding

Originally posted on JONATHAN & GEORGE Blog:

TKM15SPR_Cover [P].inddHair stylist Allie Paronelli shares with us a client’s recent wedding photos that were published in The Knot Magazine. Taking place at the Hotel Bel Air, this black and white affair was absolutely exquisite. Allie styled the brides chic ponytail to add a modern touch to a classic mix. View more pictures at

black and white wedding dressoutdoor wedding ideasblack and white wedding ideawedding trends 2015

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2015 Wedding Trends

Originally posted on Voncierge:

Rustic and vintage are not going away! It’s actually a major wedding theme for this year. From Wild West weddings to beer gardens, all these popular ideas are screaming these two themes. If rustic or vintage isn’t your thing, you can glam it up princess-style. Think castles, tiaras, and a horse-drawn carriage. Whether you go rustic/vintage or princess-glam, 2015 is about making it feel personal and unique with DIY projects or sharing personal favorites with your guests.

A gorgeous & elegant chandelier and fireplace at Classic Oaks Ranch (Mansfield, TX) A gorgeous & elegant chandelier with a romantic fireplace at Classic Oaks Ranch (Mansfield, TX).

Tasting stations are in demand during the cocktail hour so your guests can try a variety of your favorite foods. These include DIY food and drink bars, candy/sweets bars, and local food trucks. A s’mores station or a donut bar can make your wedding extra sweet! (Read -Friday Favorites: Sweets Galore)

A candy apple station will be great a rustic or fall wedding. (via Bridal Guide) A candy apple station will be…

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Floral design inspiration: part 1

Featured Image -- 1757

This gallery contains 2 photos.

Originally posted on Pastel Vintage – Wedding Inspiration:
Throughout the years, we see many trends come and go in fashion, interior design and even hairstyling. Every trend starts somewhere, and as the years pass they come back around, whether still…

New Wedding Planning Tips and Trends for Your 2015 Wedding

Originally posted on Arabia Weddings:

Wedding Finishing Touches

When it comes to planning your wedding, you will need all the wedding planning tips you can get, you also need to keep up to date with the latest wedding trends, and that’s why we’re here for!

Here are some wonderful wedding planning tips and trends we have shared with you this week:

4 Finishing Touches to Decorate Your Wedding For Free

Exotic Animals are the New Hot Wedding Trend in 2015

4 Wedding Styling Tips to Make Your Wedding Beautiful

5 Reasons You Should Get Married in Winter

Wedding Thank You Gift Ideas for Your Parents

For more wedding planning tips and trends click here!

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Pantone Colour of the Year 2015 – Marsala

Originally posted on simplyelegantcakesie:

Each year Pantone chose a colour of the year, with the beautiful Marsala being the chosen colour for 2015. “The impactful, full-bodied qualities of Marsala make for an elegant, grounded statement color when used on its own or as a strong accent to many other colors”.

Marsala enriches our mind, body and soul, exuding confidence and stability. Marsala is a subtly seductive shade, one that draws us in
to its embracing warmth. Leatrice EisemanExecutive Director, Pantone Color Institute®

Marsala Moodboard

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Hot Wedding Trends in 2015

Originally posted on Design Your Tie:

banquet-453799_1280If you are getting married in 2015, there are a ton of new and hot trends to look out for. Every year, couples from around the world look for ways to make their wedding unique and special and it’s without a doubt that 2015 has some interesting trends that will make them stand out. Individualism is in the air and couples are keen on making their ceremonies and receptions flared with their own personality.

British Invasion

With the popular show dominating primetime TV, Downton Abbey will be bringing that afternoon tea and garden party flare to many of the weddings in 2015. Not to mention the appeal of Princess Kate, weddings with British themes will be all the rage for any diehard Brit fan. Expect to see vintage lace, loosely styled floral centerpieces and Victorian dresses.

Modern Luxury

If the Brit’s style isn’t your cup of tea, than you might…

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Favorite Winter Wedding Trends

There's no reason the bride has to freeze in a little wrap. A cozy winter coat and scarf can still look plenty pretty! - image by Sloan Photographers

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Originally posted on Mariell Bridal Jewelry & Accessories:
Happy New Year! The solstice has passed, which means that we’re technically on our way towards sunshine and spring. But we’ve still got quite a bit of winter to get through first!…