Decide the type of reunion you want
All families are different. Some require nothing more than tents, a grill and a park to have a good time. Others prefer a banquet hall with a band or DJ. Start talking with your family about what type of family reunion you want. Keep in mind that the earlier you invite people, the more will be able to attend.
Choose a date and location
Summertime is traditionally the time of year for family reunions, but if your family would rather sled than swim, winter gatherings can be great too. You might plan your event for a special day like a birthday or anniversary. Three-day weekends give out-of-town relatives more time to travel, but lodging rates may be lower during off-peak times.
Once you decide on the date, decide where the gathering will be held. Choosing the right location is a key part of a successful reunion. Think about what your family plans to do during the reunion and pick a location conducive to those activities. Wherever you look, consider the services available, capacity, cost, accessibility, restrooms and availability – and if necessary, be sure to reserve the location as soon as possible.
Establish a budget
If you’re hosting a potluck buffet or a small gathering in your backyard, your expenses can be relatively low. Larger reunions may require more substantial funding. Keep accurate records of all expenses. You may want to set up a special checking account to help keep track of revenues and expenses. Don’t feel you have to foot the bill on your own. Ask family members to help by contributing, or hold a fundraiser.
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